Draft of Purchase Order

Draft of Purchase Order

PURCHASE ORDER

Purchase Order Number: [PO Number]
Date: [Date]

Supplier:
[Supplier’s Company Name]
[Supplier’s Address]
[City, State, ZIP Code]
[Contact Person]
[Phone Number]
[Email Address]

Buyer:
[Your Company Name]
[Your Address]
[City, State, ZIP Code]
[Contact Person]
[Phone Number]
[Email Address]

1. Order Details

Description of Goods/Services:

Subtotal: [Subtotal Amount]
Discount: [Discount Amount, if any]
Shipping & Handling: [Shipping & Handling Amount]
Taxes: [Applicable Taxes]
Total Amount: [Total Amount Due]

2. Delivery Instructions

Delivery Address:
[Delivery Address]
[City, State, ZIP Code]

Requested Delivery Date: [Delivery Date]
Shipping Method: [Shipping Method, e.g., Air Freight, Ground Shipping, etc.]
Freight Terms: [Freight Terms, e.g., FOB (Free on Board), CIF (Cost, Insurance, Freight), etc.]
Delivery Schedule: [Specific Delivery Schedule, if applicable]
Special Handling Instructions: [Any special handling instructions, if applicable]

Receiving Hours: [Receiving Hours or Time Window]
Contact Person for Delivery: [Name and Contact Information of Receiving Person]

3. Payment Terms

Payment Terms: [Payment Terms, e.g., Net 30 days, 50% upfront, etc.]
Payment Method: [Payment Method, e.g., Bank Transfer, Credit Card, etc.]
Bank Details: [Bank Details, if applicable]
Payment Due Date: [Payment Due Date]
Invoice Requirements: [Any specific requirements for invoicing, such as PO number on invoice, etc.]

4. Terms and Conditions

1. Acceptance: This Purchase Order (PO) constitutes an offer to purchase goods/services from the Supplier under the terms and conditions set forth herein. The Supplier’s acceptance of this PO is subject to these terms and conditions. By accepting this PO, the Supplier agrees to provide the goods/services specified and comply with all terms and conditions.

2. Quality and Inspection: a. Standards: All goods/services must meet the specifications, quality standards, and requirements outlined in this PO. The Supplier agrees that the goods/services will be of high quality, free from defects, and suitable for the intended purpose.

b. Inspection and Acceptance: The Buyer reserves the right to inspect and test the goods/services upon delivery. Acceptance of the goods/services is subject to the Buyer's inspection and approval. The Buyer may reject any goods/services that do not meet the agreed specifications or quality standards.

3. Delivery: a. Timely Delivery: The Supplier must deliver the goods/services by the requested delivery date. Any delays in delivery must be communicated promptly to the Buyer, including a revised delivery date.

b. Risk of Loss: Risk of loss or damage to the goods shall remain with the Supplier until the goods are delivered and accepted by the Buyer at the specified delivery location.

4. Warranty: a. Warranty Period: The Supplier warrants that the goods/services are free from defects in material and workmanship and conform to the specifications provided. The warranty period shall be [Insert Warranty Period, e.g., one year] from the date of delivery.

b. Repair/Replacement: The Supplier agrees to repair or replace any defective goods/services at no additional cost to the Buyer. The Supplier shall bear all costs associated with the repair or replacement, including shipping and handling.

5. Changes and Cancellations: a. Changes: Any changes or modifications to this PO must be made in writing and signed by authorized representatives of both parties. The Supplier shall not make any changes to the goods/services without prior written consent from the Buyer.

b. Cancellations: The Buyer reserves the right to cancel this PO in whole or in part without penalty if the Supplier fails to meet the terms specified, including delivery deadlines, quality standards, or other contractual obligations.

6. Governing Law: This PO shall be governed by and construed in accordance with the laws of [State/Country]. Any legal action or proceeding arising under this PO shall be brought in the courts located in [City, State/Country].

7. Confidentiality: All information exchanged under this PO, including terms, pricing, and specifications, shall be treated as confidential and shall not be disclosed to any third party without the prior written consent of the disclosing party.

8. Dispute Resolution: a. Negotiation: The parties agree to attempt to resolve any disputes arising out of or relating to this PO through good faith negotiations.

b. Arbitration: If the parties are unable to resolve the dispute through negotiation, the dispute shall be submitted to binding arbitration in accordance with the rules of _______________The arbitration shall be held in [City, State/Country], and the decision of the arbitrator(s) shall be final and binding.

9. Force Majeure: Neither party shall be liable for any failure or delay in performance under this PO due to causes beyond its reasonable control, including but not limited to natural disasters, war, strikes, or other unforeseen events. The affected party shall notify the other party promptly of the occurrence and expected duration of the force majeure event.

10. Compliance with Laws: The Supplier agrees to comply with all applicable laws, regulations, and standards governing the production, delivery, and sale of the goods/services.

5. Signatures

For Buyer:
Name: [Your Name]
Title: [Your Title]
Signature: ___________________________
Date: [Date]

For Supplier:
Name: [Supplier’s Contact Person]
Title: [Supplier’s Title]
Signature: ___________________________
Date: [Date]